How to Enter Payroll Manually

AgExpert is designed with a built-in payroll function.  However, if you choose to not use this functionality, you can still make your payroll entries through the transaction entry screen.  However, if you choose this path, there are a couple of things to understand:

1) Payroll deductions will not be automatically calculated for you.  You must have the deductions ahead of time, before you start your entry.

2) Payroll remittances will not be done for you.  You can make the entry manually, but the calculations will not be processed and saved by the payroll system.

3) You will not be able to print pay stubs.

4) You will not be able to process T4s/RL-1s from the system.

To make your payroll entries, make sure to have all your numbers ahead of time.  In the transaction entry screen, you will start with the paycheques themselves.

We will use the following example:

Employee A                                                      Employee B

Gross Wage        $1,000.00                             Gross Wage        $1,500.00

CPP                     $35.06                                  CPP                     $59.51

EI                        $16.60                                  EI                        $24.90

Income Tax         $24.03                                   Income Tax         $138.83

Your employee’s paycheques will be entered using the following entry:

Once these cheques are recorded, you can then make the entry for your payroll remittance, based on the amounts posted to the liability accounts.  You can view the total of these accounts as you are working on the entry itself.

This will clear the liability accounts to 0.00, and you will be ready to proceed with your next payroll cycle.

Last updated on February 20, 2018 by FCC AgExpert